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The Illinois Department of Public Health (IDPH) has developed a means to share immunization records in an effort to increase immunization coverage of our state’s two-year old’s to 90%. To maximize effectiveness and encourage state-wide participation, ICAAP offers registry training at no charge to health care providers. I-CARE benefits more than 3,000 medical practices, and local and state health departments. There are over 5.5 million shot records in the I-CARE registry and new users joining everyday. Implementing this system is free, easy, and will benefit your patients and your bottom line.

To register for I-CARE follow the steps outlined below:

Step 1: Fill out and fax the Provider Agreement (if your site is not already enrolled in ICARE) to 217/524-0967, next complete the Individual Agreement for each person using I-CARE send PDF to dph.icare@illinois.gov and keep copies in house.

Step 2: Complete the Web Portal Registration and send PDF to dph.icare@illinois.gov

Step 3: Once your registration information has been validated you will receive an email for next steps with testing and going live for production.  Send any questions regarding this process to DPH.HL7ICARE@illinois.gov.

Step 4: Once your account has been approved by IDPH, visit www.idphnet.illinois.gov and follow the I-CARE Login Instructions

Please allow 6-8 weeks to complete registration for I-CARE

If you have not heard from IDPH please email dph.icare@illinois.gov to check on the status of your application

I-CARE Webinars

Click here to access 2014 I-CARE Webinar on EMR interfacing.

I-CARE Ordering Module

Vaccines For Children (VFC) providers are now required to use I-CARE to order their vaccines for both the city of Chicago as well as outside the city of Chicago. 

If there are any additional VFC-Illinois providers or staff that haven’t already applied for access to the I-CARE system, please do so immediately.

Questions about the ordering module or I-CARE should be directed to dph.icare@illinois.gov

I-CARE Benefits

Keep Immunization Records Up-to-Date: I-CARE can forecast immunization due dates based on the recommended schedule, and provide a complete immunization record for patients. With a simple glance at a patients record, you can easily determine what shots the child will need.

Improve your Immunization Rates: I-CARE issues coverage-level reports for your practice, and automatically generates reminder letters and mailing labels to notify parents. Use these tools to boost your immunization coverage rates

Stay Informed: Automatically receive messages about new immunization protocols and recommendations as soon as they are available. Click through a provided list of links to other immunization sites for current news and updates.

Link to Your Electronic Medical Record System: In effort to allow EMRs to exchange data between other systems such as I-CARE, a standard was implemented to exchange data between incompatible systems. This international standard for exchanging health data is called Health Level Seven (HL7). Illinois Department of Public Health is implementing the HL7 exchange in two phases.

Phase 1: a one-way data transfer of unsolicited vaccine record updates to the statewide registry that will allow immunization providers using their own EMR system to send data to I-CARE
Phase 2: a two-way data transfer of vaccine record queries and responses that will allow immunization providers using their own EMR system to query I-CARE for a patients immunization records (not found in their own EMR system) and I-CARE will send the patient’s immunization information back. (Phase 2 to be completed in summer 2012)[..more]

I-CARE is an Opt-Out Registry

As of July 1, 2011, I-CARE switched from an opt-in to an opt-out registry. ICAAP in conjunction with the Illinois Academy of Family Physicians and the Chicago Area Immunization Campaign/Illinois Maternal Child Health Coalition worked with state representatives to draft language and provide support for House Bill 1338 which led to establishing I-CARE as an “opt-out” registry from the previous “opt-in” system. The previous opt-in system posed an administrative burden to healthcare providers and required providers to track down patients in order to obtain a signed consent form prior to the immunization record being entered in I-CARE.[...more]

I-CARE Training Videos

IDPH has made several I-CARE training videos available for healthcare providers. The following I-CARE videos provide an overview of the registry and how to begin implementing the system in your office. Users are encouraged to view these videos to learn more about I-CARE- including how to maximize resources, organize information, and streamline record keeping and sharing in efficient ways. These are just some of the I-CARE videos available to I-CARE subscribers.

Data Loggers

Data loggers are required for all Illinois VFC providers starting on 1/1/2017; each storage unit storing VFC vaccines must be monitored by a data logger; CDC-required back-up thermometers must also be data loggers.  The “Data Logger Information” document provides a sample listing of a few data loggers for informational purposes only.   Neither the Centers for Disease Control and Prevention (CDC) nor Illinois Department of Public Health (IDPH) Vaccines for Children (VFC) program will endorse a particular brand.  Please contact the data logger vendors for current pricing and availability. Read the following document for more information on Data Loggers.

I-CARE Training Videos

**Please be aware that the I-CARE Training Videos on the I-CARE webpage are frequently updated, the videos on the ICAAP website may be outdated. The most recent videos can be found on the I-CARE Main Page under “New Users Start Here”

•ICARE – DPH.ICARE@illinois.gov
–All questions regarding ICARE (logging in, new employees, new clinics)
•VFC – DPH.Vaccines@illinois.gov
–All questions regarding VFC (orders, waste, inventory issues)
•HL7 – DPH.HL7ICARE@illinois.gov
–All questions regarding importing data from an EMR to ICARE
•ICARE Password support – 1-800-366-8768 or CMS.Helpdesk@illinois.gov
•HL7 Password support – DPH.Helpdesk@illinois.gov


ICAAP Immunization Initiatives focus on immunization education for providers, policy, and advocacy developed in collaboration with the Chicago Department of Public Health and the Illinois Department of Public Health.

For more information about I-CARE, please contact:

Sandra Han, MA
Director, Immunizations and Related Programs
1400 W. Hubbard, Suite 100
Chicago, IL 60642
Phone: 312/733-1026 ext 221
Fax: 312/733-1791

Melissa Bustamante
Project Coordinator, Immunization Initiatives
1400 W Hubbard, Suite 100
Chicago, IL 60642
Phone: 312/733-1026, ext. 216
Fax: 312/733/1791

Anne Wong
Manager, Immunization Initiatives
1400 W. Hubbard, Suite 100
Chicago, IL 60642
Phone: 312/733-1026, ext 206
Fax: 312/733-1791